COVID-19 Vaccine Reporting Form

A young woman holds a sign that says her reason for getting the vaccination is to keep her fellow Niners safe. She is pictured by the words "We Keep Niner Nation Safe."

UNC Charlotte encourages you to receive the COVID-19 vaccine and let us know when you do through the COVID-19 vaccine reporting form. 

While the University is NOT requiring the vaccine, and there is no requirement to complete the vaccination reporting form, there are benefits to doing so, including one many students and employees have requested — an exemption to the daily health check. 

If you receive your vaccination and submit the reporting form with the appropriate documentation, you will be exempt from the daily completion requirement for the Niner Health Check and the requirement to participate in random mitigation testing.  You will also be exempt from quarantine requirements during contact tracing — as long as you remain asymptomatic (see below for more information).

Additionally, as a thank you, students who submit documentation of their vaccination by June 15, 2021, will be entered to win one of several prizes, including their choice of a free parking permit for the upcoming academic year or $500 on their 49erID card. Read more about the official rules here

Important Information about Exemptions

Please review this information about exemptions carefully:
  • Submission and review of documentation: If you have received a COVID-19 vaccine, you must provide a scanned or photographed copy of your CDC vaccination card to be eligible for the exemption. You will upload this using the reporting form. This is the only acceptable form of documentation. All submissions will be reviewed within 3-5 business days, and you will receive an email letting you know if your submission has been approved or denied. If you cannot locate your CDC vaccine card, please email 

  • Exemption effective date: The exemption is effective two weeks after the date your vaccine protocol is complete (one dose for J&J; second dose for Pfizer and Moderna). This is when you are considered to have maximum immunity from your vaccination.

  • Quarantine exceptions: In accordance with CDC guidance, fully vaccinated individuals do not have to quarantine if they are close contacts of someone with COVID-19 as long as they remain asymptomatic. However, please note that on-campus residents are still subject to COVID-19 testing if they are identified as a close contact during the contact tracing process.

  • Receiving the Niner Health Check: You will continue to receive the Niner Health Check daily so that you can complete the assessment if you need it. However, you will not receive any completion reminders nor will you be in danger of having your NinerNet credentials suspended for non-completion. Simply delete the email if you do not need it.

  • If you develop symptoms: If you develop symptoms of COVID-19, even after being fully vaccinated, you must complete your Niner Health Check accordingly.

  • If you are a close contact: If you are a close contact of someone with COVID-19, complete your Niner Health Check accordingly. Per CDC guidelines, you do not need to quarantine unless you become symptomatic; however, we want to be able to offer you appropriate resources should that become necessary.

  • Mitigation testing: If approved, your exemption extends to random mitigation testing, and you will be removed from this process.

  • Surge testing: The exemption does not apply to residents or other students and employees who may be identified for building-specific surge testing as a result of the detection of SARS-CoV-2, the virus that causes COVID-19, through wastewater sampling.

  • Information security and use: Although submitted information is not subject to Health Insurance Portability and Accountability (HIPAA) rules, it will be protected from disclosure in accordance with the University's privacy protections for students under the federal Family Education and Rights Privacy Act (FERPA) and for employees under the State Human Resources Act. Your reporting form response will be used to understand the vaccination rate on campus and to provide vaccinated individuals exemptions from the Niner Health Check and mitigation testing. It will not be used for any other purpose. Additionally, any submitted vaccination documentation will be automatically deleted after 30 days

Please note: If you are receiving the vaccine, please do not complete the form until you have completed your vaccination protocol (one shot for Johnson and Johnson; two shots for Pfizer and Moderna). 

Submit your COVID-19 Vaccine Reporting Form 


Prefer to show your vaccine record in person? 

The Office of Emergency Management will staff tables every Tuesday and Thursday through July 8 to allow employees and students to show their vaccine documentation for immediate approval. 

  • Tuesdays, 9 a.m. to 1 p.m., first floor of the Popp-Martin Student Union
  • Thursdays, 1-5 p.m. Cone University Center, outside of Niner Central 

Thank you for your participation. Your support keeps Niner Nation healthy! If you have questions, please email